A Professional and Modern E-mail Signature for 2014

Working as a Digital Marketing Specialist, I get to play with new technology on a daily basis. (The good, the bad, and the ugly…)

Today, I want to quickly share an awesome way to spruce up your e-mail signature. Put your info in a QR code!

If you follow the steps below, it should end up looking like this:

QR for blog


Marla Woodward

Digital Marketing Specialist

Cell: xxx-xxx-xxxx

E-mail: marlasmusings@emailprovider.com


Why put a QR code in your signature?

Besides the fact that this makes you look very tech savvy (let’s face it, technology isn’t going away, and it’s the future!), it is also very convenient for the user. I love just scanning and importing contact info into my phone as opposed to typing out all of the details one character at a time.

So, it saves you time, and makes you look modern. Win win!

Looking for a good QR code reader?

Not sure how to get your smart phone to read the code above? Don’t like the reader you have on your phone currently? One of my favorite QR code readers is Red Laser (here are links for iPhone and Google Play). It’s free, and you can also use it to scan barcodes to check prices, save items to a favorite list (like favorite books you need to buy), etc… There is a lot of great functionality on this one, and it is one of the best QR code readers that I’ve seen out there.

Building your contact QR code

Step one: Go to QR Code Generator.com  https://www.the-qrcode-generator.com/#/

Step two: Select “contact” as your QR code type. (This is on the left side navigation of the page).

Step three: Enter your contact information. Keep in mind that the more info you add, the harder it will be for some devices to read the QR code. I think that Name, Office Phone, Cell Phone (if it’s company issued) and e-mail are all you really need. (Maybe company if you are with an agency or work as an independent contractor).

Step four: Test your QR code and make sure everything shows up right! When I first did this, I mixed up the first and last name fields, so I’m glad I checked it. To test your QR code, open your QR code reader (such as RedLaser) and scan the QR code on the upper right side of the page. That’s your personal QR code!

Step five: Once you are satisfied with your contact information, save the QR code to your device. (I personally like to right click and hit “save image as,” but there is a save feature right above the QR code as well).

After that, all you need to do is copy and paste it into your signature, and you’re good to go!

QR Code Blog Site

For those of you who are fancy, you can put small images in the center of your QR code if you really want. If you have Photo Shop or a similar software, play around with it. Just remember to always test the QR code and make sure it reads well before you put it in your e-mail. There’s nothing worse than trying to be hip and cool, and then have no one be able to get at your information.


Questions on any of this or other cool ideas? Leave me a comment below!


3 thoughts on “A Professional and Modern E-mail Signature for 2014

  1. Glad you like it! When a colleague from China sent me a note with his contact in of in a a QR code this morning, I began to wonder why this isn’t common practice. So much easier than typing everything by hand!

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